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iPhone Email Settings

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iPhone Email Settings
iphone email settings

There are many settings in the iPhone Mail app that you can change to transform different aspects of how it works, from how often it checks for mail to whether it makes noises when you send or receive messages.


Turn Off Email Sounds

The iPhone can be set to make sounds when you send or receive email as confirmation that something has happened. You may not want that, though. To change these settings:

  1. Tap the Settings app on your home screen
  2. Scroll down to Sounds and tap it
  3. Scroll to the last box with the long set of options in it
  4. There you'll find settings for New Mail and Sent Mail
  5. Tap the one you want to change and you'll be given a list of tones to choose from, including all ringtones on your phone and None
  6. When you select a tone, it plays. If you want to use it, ensure the checkmark is next to it and then tap the Sounds button in the top left to return to the Sounds screen.

Edit Fetch/Push Settings

You can control how email gets downloaded to your phone and how often your phone checks messages.

  1. Tap the Settings app on your home screen
  2. Scroll down to Mail, Contacts, Calendars and tap it
  3. Scroll to the Fetch New Data option and tap it
  4. In this section, there are three options: Push, Fetch, and Advanced
    • Push - automatically sends all messages from your email account to your phone as soon as they're received, rather than only when you check your messages. Not all email accounts support this, and it runs down battery life faster than normal email checking
    • Accounts - set each account configured on your device to either Fetch email automatically or only download mail when you manually check it. Tap each account and then tap Fetch or Manual
    • Fetch - the traditional way of checking email. It checks your email in 15, 30, or 60 minute intervals and downloads any messages that have arrived since you last checked. You can also set it to check manually. In that case, you'll have to go to the Mail app and pull down the screen (in iOS 6 and up) or tap the round arrow icon at the bottom left corner (in iOS 5 and earlier). The less often you check email, the more battery you'll conserve
    • Advanced - controls these settings for each individual account, rather than all at once (this option has been removed in iOS 7 and replaced with the accounts section).

Other Settings

There are a number of other settings in the Mail, Contacts, Calendars screen:

  • Preview - Controls the number of lines of text shown in the inbox view
  • Show To/Cc Label - Slide this to On/Green to show who a message is addressed to and who is CCed
  • Minimum Font Size - Controls the size of the font used in emails (this option has been removed in iOS 7 and replaced by new text size controls)
  • Flag Style - iOS 7 changed the default look of flagged emails. They now have a dot of color next to them instead of a flag icon. Choose which you prefer here
  • Ask Before Deleting - Get a warning before Mail deletes an email by moving this slider to On/Green
  • Load Remote Images - Slide this to On/Green to load images in emails--like email newsletters--that are part of messages
  • Organize by Thread - Slide this to On/Green to group together related messages that are part of a conversation
  • Always Bcc Myself - Slide this to On/Green to always send yourself a copy of all messages you send from your phone
  • Increase Quote Level - When you respond to a message or forward it, having this setting turned to On/Green adds indentation to the original email
  • Signature - Choose what message appears at the bottom of all your emails
  • Default Account - Choose the email account that messages are sent from by default.

iOS 5 and up: Notification Settings

Starting in iOS 5, the settings for email notifications include some additional options. To access them:

  1. Tap the Settings app on your home screen
  2. Tap the Notification Center (it's called Notifications in iOS 5) option
  3. Scroll down and tap Mail
  4. Settings here include:
    • Show - Choose 1, 5, or 10 emails to appear in Notification Center
    • Alert Style - Tap each account and then select how mails will appear on the screen in Notification Center--as a banner, an alert, or not at all
    • Badge App Icon - Controls whether the number of unread messages will appear on the screen
    • Alert Sound - Get an audio notification when new mail arrives
    • Show In Notification Center - Slide this to On/Green to have emails appear in Notification Center
    • Show On Lock Screen- Controls whether new emails show on the lock screen
    • Show Preview - Move this to On/Green to see a text excerpt from the email in Notification Center.
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